1. Introduction and Contact Information

• Who We Are: UKDTN are sole owners and operators of this website www.ukdtn.org
• Purpose of this Policy: This policy explains how we handle your personal data.
• Core Statement: We are committed to protecting your privacy. Our public website is designed to function without collecting personal data from general visitors. We also operate a members-only discussion forum; if you choose to register for it, we collect and process the personal data described in Section 2.
• Contact Details:
  • UKDTN
  • support@ukdtn.org
  • UCL Institute of Neurology Queen Square London WC1N 3BG

2. Personal Data Collection

• General visitors: If you browse our website without registering, we do not collect, process, store, or transmit any personal data from you.
• Members-only forum: If you register for our discussion forum, we collect and process: your name and/or chosen username; your email address; your password (stored only in encrypted/hashed form, so it is never visible to us); the content you post; your IP address and basic browser/device information, used for security and spam prevention; and a record of the date and time you agreed to this policy and the forum rules.
• Account approval: New registrations are reviewed and must be approved by an administrator before access is granted.
• Legal basis for processing: UKDTN’s legitimate interests in administering and operating a professional research network, facilitating collaboration, and communicating relevant network activities. When you register, you also accept this policy and the forum rules as a condition of joining the forum.
• Retention: We keep your account and the content you post for as long as your account remains active, and for 12 months after it is closed. You may request deletion at any time (see Section 5).
• UKDTN has no marketing mailing lists or marketing databases associated with website visitors.

3. Cookies and Tracking Technologies

• Non-Essential Cookies (Third-Party): We do not use any non-essential cookies for marketing or tracking by default. However, our site features embedded video content from Vimeo.

  • Vimeo Cookies: These are non-essential cookies used to enable video playback and provide usage analytics to the provider.

  • Your Choice: These cookies are blocked by default. They will only be placed on your device if you provide explicit consent by clicking the “Accept and Play” button on the video player.

  • For further details, please refer to Vimeo’s Cookie Policy.

• Strictly Necessary Cookies: The only cookies used are strictly necessary for the operation of the site, such as those that support the WordPress administrative login process. These are exempt from UK GDPR consent requirements.
• Member login cookies: When you log in to the members-only forum, WordPress sets essential cookies to keep you signed in and operate the forum securely. These are strictly necessary and exempt from UK GDPR consent requirements.
• Spam/bot protection: Our forms use Cloudflare Turnstile to tell humans from bots. This processes your IP address and interaction data for security purposes only; it does not track you for advertising.
• Third-Party Links: Where we provide links to external websites, please note that these sites operate under their own independent privacy policies and data collection practices. We do not accept any responsibility or liability for their policies or the way they process your personal data.

4. Third-Party Data Sharing

• We do not share the personal data of general site visitors, as none is collected.
• To operate the members’ forum securely, limited personal data may be processed by the following providers acting on our behalf:
• Cloudflare Turnstile — bot and spam protection on our forms; processes your IP address and interaction data. It does not track you for advertising. (Cloudflare, Inc.)
• Akismet — spam filtering for forum content; may process your IP address, email address and post content. This involves a transfer of data to Automattic Inc. in the United States. Automattic safeguards such transfers using UK/EU-approved Standard Contractual Clauses (the UK International Data Transfer Addendum). For details see Automattic’s Privacy Policy (automattic.com/privacy) and the Akismet Privacy Notice (akismet.com/privacy).

5. Your Legal Rights

• Under UK data protection law, you have specific rights in relation to your personal data. These rights apply in full to the personal data we hold about registered forum members, and we inform all visitors of them:
• Request access to any personal data we may hold about you.
• Request correction of any inaccurate or incomplete data we may hold about you.
• Request erasure of your personal data where there is no good reason for us to continue processing it.
• Object to processing of your personal data.
• Request restriction of processing your personal data.
• Request transfer of your personal data to another party.

If you wish to exercise any of the rights set out above, please contact us using the email address provided in Section 1 (Contact Details). Registered members can also export or request erasure of their account data directly through the website’s built-in data tools. Right to Complain Should you have any concerns about our compliance with data protection laws, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues. We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance. The Information Commissioner’s Office (ICO)

• • • Address: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
    • Helpline number: 0303 123 1113
    • Website: https://www.ico.org.uk

6. Changes to this Privacy Policy

• We reserve the right to update this policy, the latest version will always be found on this page.
• Policy Last Updated Date: 23.06.2026